Built by a Toastmaster who got tired of the spreadsheet.
The Short Version
I’m Don Teague. I’ve been a Toastmaster for over 11 years, including just about every officer role —
most recently Treasurer for Big “D” Toastmasters Club 713 in Dallas.
I built OurClubHQ because every scheduling tool I tried got me 80% of the way there and then
stopped. The last 20% was always spreadsheets, workarounds, and email chains.
The Longer Version
Over 11 years, I’ve used every approach to club scheduling that exists: an old Windows desktop program, web-based services, spreadsheets, and a lot of manual coordination. Each one taught me something. Each one eventually hit a wall.
As VP Education, I spent 3+ hours a week on scheduling alone. Building the schedule. Emailing confirmations. Chasing declines. Finding replacements. Tracking who got which role and when. Making sure it was fair — and being able to explain why when someone asked.
The tools I used could handle basic rotation. But none of them could answer the question that matters most: “Why did this person get this role?”
So I built one that could.
What Started as a Scheduler Became Something Bigger
The Club Schedule started as a scheduling tool. Then clubs needed websites, so I built OurClub.site – auto-generated, zero-maintenance club pages. Then visitors were getting lost in email threads, so I built ClubVisitors.com to track every guest from first contact to membership. Then file storage, dues tracking, Pathways progress…
At some point, it stopped being a scheduling tool and became the club management platform Toastmasters International probably should have built.
That’s when it became OurClubHQ.
Why This Exists
I didn’t build this to compete with anyone. I built it because I wanted it to exist, for my club, and for every VPE who’s spent a Sunday night rearranging a spreadsheet because someone cancelled.
Every feature comes from something I’ve actually dealt with as an officer. The experience-based evaluator pairing? That came from watching a brand-new member get evaluated by someone who joined two weeks before them. The speaker signup pool? That came from the fifth time I had to text around on a Thursday looking for a replacement speaker.
This isn’t a platform built by a software company that researched Toastmasters. It’s built by a Toastmaster who happens to write software.
Run your next meeting in 15 minutes.
Your next schedule could take 15 minutes instead of 3 hours.
Try it free for 45 days. No credit card. No commitment.
Still unsure? Let’s talk. Contact Us.