Toastmasters Scheduling, Websites, and More – on Autopilot

Built by a Toastmaster for Toastmasters. Your VPE spends hours on role assignments. Your secretary loses visitor info. Your files are scattered across email threads. OurClubHQ fixes all of it — scheduling, websites, visitor tracking, files, and more.

  • Free 45-day trial
  • Cancel at anytime
Get Started

How It Works

1

Add your members

Import your roster or invite members by email.
Set role eligibility and note absences once.

2

Generate your schedule

Click a button.
OurClubHQ assigns roles fairly based on history, experience, and availability.

3

Members confirm, you’re done

Everyone gets their role by email.
They confirm, decline, or swap in one click. You’re finished.

Still doing it by hand?

Everything your club needs. Nothing it doesn’t.

Fair scheduling, automatically

Roles are assigned based on history, experience, and eligibility.

Balances new speakers with strong evaluators
Avoids repeat assignments
Explains every decision

Your club’s website, handled.

Every club gets a public site that updates automatically.

Publishes your schedule instantly
Tracks visitor signups
No separate hosting or builder

Turn visitors into members

Track every guest from first visit to join date.

Automatic follow-up emails
Clear status pipeline
Nothing falls through the cracks

New speakers deserve your strongest evaluators

When someone gives their first speech, feedback matters most.
OurClubHQ pairs less experienced speakers with stronger evaluators automatically.

And when veterans take the stage, newer evaluators get the chance to grow.

Fair. Intentional. Every meeting.

Experience Mode prioritizes:

  • First-time speakers

  • Experienced evaluators

  • Balanced growth across meetings

Simple pricing. No surprises.

Try it free for 45 days. No credit card required.

Monthly
$12.50
/ month
Per Club One subscription covers your entire club. No per-member fees.
Try it free for 45 days
No credit card required. Cancel anytime.
Yearly
Best Value
$109
/ year
Per Club One subscription covers your entire club. No per-member fees.
Try it free for 45 days
No credit card required. Cancel anytime.

Frequently Asked Questions

Quick answers to the common stuff officers ask before signing up.

Yes, for now. The scheduling algorithm, role system, and club website are all built specifically around how Toastmasters clubs operate. If you’re running a TM club, it fits like a glove.

When you set up Our Club HQ, you will invite your members to join. They can then set a password and are granted access to your club.

This account allows them to input absences, claim roles and more.

Yes. Your whole officer team can log in. Set permissions so the right people have access to the
right things.

Easy-Speak is the market incumbent — it’s been around since 2005 and it shows. OurClubHQ is built for how clubs actually work today: mobile-friendly, automated where it makes sense, and transparent about why it made every scheduling decision.

You pick a plan and keep going. If you decide it’s not for you, just don’t subscribe — no awkward cancellation process. Your club data stays intact either way.

Especially if you’re small. Small clubs often have the toughest scheduling problem – fewer members means roles come around faster and fairness matters more. The algorithm handles that well.

In addition the free club website is optimized to help you rank in search engines, like Google, so more people may find your club online.

Run your next meeting in 15 minutes.

Your next schedule could take 15 minutes instead of 3 hours.
Try it free for 45 days. No credit card. No commitment.

Try it free for 45 days

Still unsure? Let’s talk. Contact Us.